How to Hire a Virtual Assistant

There’s no doubt about it; in the last ten years, technology has improved so much, that it has certainly changed the way we live our lives and receive our information. It has also changed the way we conduct business.

People are no longer bound to a corporation for employment. More and more people are starting their own businesses from home. They can communicate with clients in a blink of an eye, send documents and reports around the world in an instant and even compete with large corporations for clients.

Even though a person is able to do all of those things from home, they are still only one person and will need some support in order to manage a growing business. Hiring a virtual assistant is the obvious solution, but the process can be intimidating – especially for those who are new to the work at home arena.

The first step in the process is, of course, to find some virtual assistants who are interested in working with you. This can be done by posting a help wanted ad. You will most likely receive your best response from posting it online, as those in the “offline” world may be a little less familiar with what a virtual assistant is.

There are many job boards online where your ad can be posted. Some may allow you to post for free, and others may charge. Some of these sites include and

There are even some sites, such as and that specialize in helping freelancers and contract workers find employment. As an employer, you simply post the job you are looking to fill, and prospective candidates bid on the job. They will put in the amount they are willing to accept as payment; you will be able to browse their online portfolios and decide which person has the skills and the background that is right for you.

Another way to find a prospective VA is to get referrals from other professionals you know, respect, and trust. Those that are new to the work at home industry and do not have many colleagues yet, could go to a message board targeted towards people in their field and post a message asking for referrals.

Once a few potential virtual assistants have been located, the interview process can begin. It is important to look at how the VA represents their self online, as that is how they will be representing you. Their website is a great place to start. Is it neat and professional looking? If it looks messy, has a misspelled word, or poor use of grammar, that is an indication that the person lacks the skills or motivation to complete a professional assignment.

It is also important to note the testimonials from previous clients. If there are no testimonials at all, this is a red flag that the virtual assistant is either very new to the field or hasn’t been able to make a client happy yet.

Interviews can be completed over the phone or via email. It is important to note how the VA communicates with you as this can tell you how serious they are about completing the tasks you will be assigning them.

You may want to ask them about their background, their education, what skills they can bring to the table, and what areas they feel they are weak in.

Once a decision has been made, you may want to protect yourself by having the VA sign a non-disclosure statement which ensures that they will keep your business matters private. It is also helpful to establish any payment terms, job expectations, and other requirements in writing. You can simply email this information to them, have them sign it, and then snail mail it back to you.

Hiring a virtual assistant can seem intimidating at first, but it is a fairly easy process that can do wonders for your business.

Better yet, you can get this job done for you by a virtual staffing agency – they will screen, interview, test and match the person with the perfect skills and talent for your business needs, as well as providing invoicing, contracting and legal protection. Contact Linda at for more information.

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Filed under How to Find and Hire a VA by Linda.
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